Gloria Dei Lutheran Church
Governing Board Minutes

Minutes, Governing Board Special Meeting
November 16, 2011

Meeting called to order at 8pm. In attendance were Mark Kramer, Jason Hoffman, Casey Fluegge, Ann Zimmermann, Kevin Kelley, Wendi Canada, Marv Rohn, Bruce Amendt, and Pastor Burcham.
Not present was Barb Miles.

The proposed budget for the purchase/renovation of the Hickman property and the renovation projects of the Aurora campus were discussed.

Cost projections (estimates not to exceed):

Hickman property:
Purchase: $950,000
Renovation: $2,841,805
Design Fees: $225,000
FF&E: $213,570
AV: $269, 625

Aurora:
Renovations: $500,000
Total: Not to exceed $5 million
Notes: Additional costs came from site work at the Hickman location including landscaping, parking lot maintenance/striping.

Greg Cushing, member of the Facilities MAT and an architect, went through the Stecker-Harmsen proposal and made corrections which lowered the cost totals. These were based on the fact that the company was unaware of the immediate needs/plans. This took the total number down to $2,600,000 with the original $340,000 built in for any additional costs.

Pastor Burcham crafted a letter to the owners of the Hickman property to discuss the unexpected costs and to see if a lower price could be negotiated. He asked for a reduction of the purchase prices to $800,000.

The Finance MAT met at Noon to discuss the higher costs with Bill and Shari. LCEF will finance at 5.25% and refinance our current building with no additional fees.

The letter to the congregation and the ballot have been changed to reflect the new costs.
Motion by Wendi Canada: That the total cost of the purchase and renovation projected shall not exceed $5 million. 2nd by Marv Rohn. Motion passed.

Motion by Kevin Kelley: That a 2/3 majority of those voting be required to move forward with purchase of the Hickman site and renovation of the Hickman and Aurora sites as outlined in the comprehensive plan. 2nd by Bruce Amendt. Motion passed.

Meeting adjourned at 9:04 p.m.

Minutes submitted by Board Vice President Jason Hoffman.