Gloria Dei Lutheran Church
Governing Board Minutes

Call to Order:  President Mark Kramer called the meeting to order at 6:34 p.m. In attendance were Casey Fluegge, Kevin Kelley, Jason Hoffman, Wendi Canada, Barb Miles, Marv Rohn, Bruce Amendt, Ann Zimmermann, Mark Kramer, and Pastor Burcham.

Visitor Recognition:  Executive Director, Bill Jesse, was present, along with Laura Rath as recording secretary.

Consent Agenda:

• One addition for the minutes from the October 11, 2011 meeting was noted. The minutes were then accepted by consensus.
• The minutes from the October 31, 2011 Special Meeting were accepted by consensus.
• After discussion, the financial report was accepted by consensus.

Monitoring Affirmation:
Parish Paper: The Board briefly discussed the October topic Should We Unleash the Power of Congregational Planning?

Senior Pastor Report:

• Pastor Burcham gave an update of the work being done by the four multi-site MATs, and showed possible conceptual designs for the Hickman campus, four of which will be included in the Comprehensive Plan. Executive Director Bill Jesse spoke on the Financial Model that will be included in the Comprehensive Plan, explaining the total budget of 4-4.5 million.
• Pastor Burcham and Executive Director Bill Jesse explained that one step of the loan application process for LCEF is for the Gloria Dei Governing Board to approve a motion to adopt a resolution for a secured loan, signed by the Board secretary. The resolution is needed for LCEF to continue to process the loan application, but is contingent upon congregation approval of the Multi-site Ministry Comprehensive Plan—Aurora and Hickman Sites in the December 17-18, 2011 vote. Should the congregation not approve said plan, Gloria Dei is not indebted with this loan.

Wendi Canada made a motion to approve adopting the resolution for a secured loan, seconded by Barb Miles. Motion carried.

Policy Manual Review: The Board reviewed the changes made to Section 2 of the policy manual. Bruce Amendt made a motion to approve the changes, seconded by Kevin Kelley. Motion carried.
The Board reviewed Sections 3-4 of the policy manual and made changes. Secretary Barb Miles will make the changes for the Board to approve at the December meeting. Appendices E and G of the policy manual will be reviewed and discussed at the December meeting.

Current Action Items:
Congregational Listening Post – Nothing was heard to discuss.

Voting Documents: The Board reviewed and discussed the final copies of the congregational letter explaining the December vote, as well as the voting ballot and absentee ballot. One change was requested to be made.

Housekeeping:

a. Future Topic - Gloria Dei Foundation
b. Future Meetings

i. Cottage Meetings
ii. Governing Board Meeting – December 13 (materials due December 8)
Ann Zimmermann – December devotion

Adjournment:  
After the Lord’s Prayer, the Board adjourned at 8:40 p.m.

Respectfully submitted by Laura Rath.