March 9, 2010
Call to Order: President Laurie Peterson called the meeting to order at 6:35 p.m.
In attendance were Laurie Peterson, Marv Rohn, Kevin Kelley, Jason Hoffman, Doug Pals, Pastor Ron Burcham, and Lorrie Graaf, and Mark Pierson.
Scott Snyder and Mark Kramer were not present.
Visitor Recognition: Laura Rath was present as recording secretary.
Monitoring Affirmation:
Parish Paper: The Board briefly discussed the March topic of New Trends in Belonging.
Axiom: The Board discussed in general chapters 15-20.
Consent Agenda:
- After a minor correction, the minutes from the February 2010 meeting were accepted by consensus.
- After discussion, the financial report was also accepted by consensus.
- Pastor Burcham presented the State of the Church to the Board on March 2, 2010. Doug Pals motioned to approve the Initiatives for 2010/2011. Marv Rohn seconded the motion. The motion carried.
Senior Pastor Report:
- Pastor Burcham reflected on the Leaders’ Retreat held on February 19-20, 2010 and recommended a mid-year adjustment to the 2009/2010 Initiatives. The Board agreed.
- Pastor Burcham reported that Steve Kowbel began as full-time Director of Worship on March 1.
Current Action Items:
Financial Control Policy: The changes discussed at the February meeting were made and Jason Hoffman motioned to approve the Financial Control Policy, seconded by Kevin Kelley. The motion carried.
Sabbatical Policy/Continuing Education: The Board discussed the policy presented by Jason Hoffman and Mark Kramer, suggesting a few changes. An update will be given at the April meeting.
Policy Manual Changes: Kevin Kelley reported that the changes to the policy manual, approved at the February meeting, have been completed.
Officers 2010/2011: The Board discussed a change to the policy manual that would call for Governing Board Officers to be elected in May, and taking office on July 1. This would assist in ensuring a smooth transition of leadership.
Board/Senior Pastor Task Timeline: The Board discussed adding the Board self-review and Officer elections to the timeline.
Congregational Listening Post – No issues were brought up to discuss.
Nominating Committee: President Laurie Peterson will serve on the committee, along with Pastor Burcham. Two additional Governing Board members are needed along with three members from the congregation. The Board discussed possible committee members. Laurie Peterson will schedule the first meeting. Candidates need to be identified by May.
Future Actions:
ENDS – Scott Snyder, Mark Kramer, and Jason Hoffman will report on Sections 1.3 and 1.4 at the April meeting.
Housekeeping:
a. Future Meetings
i Discovery 201 Governing Board Attendees
May 23, 2010 – Doug Pals, Marv Rohn, Mark Kramer
ii. April 13, 2010 – Governing Board meeting (Materials due April 7th)
iii. June 13, 2010 – Annual Meeting, 1 p.m.
iv. August 5-6, 2010 – Willow Creek Leadership Summit
The Board went into executive session.
Adjournment:
After the Lord’s Prayer, the meeting was adjourned at 8:50 p.m.
Respectfully submitted by Laura Rath.
