Gloria Dei Lutheran Church
Governing Board Minutes

January 9, 2007 Meeting Minutes

Pastor Burcham opened the meeting with prayer.

Call to Order

President Kesse called the meeting to order at 6:30 p.m. Those in attendance were Shawn Woolman, Doug Pals, Ken Wunsch, Scott, Lorrie Graaf, Deb Kesse, Laurie Peterson, and Marvin Rohn.

Visitor Recognition

No visitors were present at the meeting.

Monitoring Affirmation

 Senior Pastor Report

• The amount pledged, as of the first week of January 2007, totals $1,066.404. This represents 325 pledges.
• Pastor Burcham will return for the Uganda mission trip January 11th and will provide a complete report during the February meeting.
• An administrative assistant has been hired on a temporary basis.

Parish Paper

The topic of the paper related to use of e-mail by churches. Following a brief discussion, the Board decided to address identified issues during the February 2007 meeting.

Consent Agenda

The minutes of the December 5, 2006 were approved by consensus.

Following a brief discussion, the financial report was approved by consensus.

The membership report was reviewed. Based on the discussion that ensued, the Board will ask Pastor Burcham to clarify the process used to track the frequency congregational members, who are listed on the membership roster, attend church services.

Strategic Planning Expectations

Setting Expectations

Through discussion, it was determined the Board will:

• Develop ends statements that will help define the work of Ministry Action Teams
• Delegate overall responsibility for the development of the Strategic Plan to Pastor Burcham. He will identify the methodology and means needed to create the plan.
• Require 1) a detailed 12- month strategic plan; 2) an outline of a 3 year plan; and 3) broad, anticipated accomplishments at the end of 5 years.
  Note: Proposed – Ends statements and strategic plan be presented to the congregation by October 2007.
• Create policies related to reporting the progress of the strategic planning process.

Potential Policy Changes

The Board proposed and drafted the following two policy changes:

• Revise 3.4.4 - The Senior Pastor shall not fail to develop a long-range, strategic plan, that address ministries, staffing, finances, communication, and facilities, without using the God given gifts of the Governing Board and congregation members in the development of that plan .
• Add a new policy ( number 4.5.2.11) - Provide to the Board, monthly, strategic planning reports related to ministries, staffing, finances, communication, and facilities

Future Meetings

 The Board will hold a retreat on Saturday, January 27, 2007. The purpose of the retreat will be to continue work on ends statements.

Agenda items for the February 13, 2007 meeting will include:

• Reporting expectations of the Gloria Dei ministries
• The potential need for a policy related to internet and e-mail use by church staff
• Clarification of process use to track the church attendance of members
• Adoption of MAT reporting policies
• Budget for upcoming fiscal year
• Status of Executive Director position

Housekeeping

A Nominating Committee, comprised of Doug Pals, Ken Wunsch, and Kevin Kelley, was formed. The committee will select one or two non-Board members to help with the nomination process.

Adjournment

Following the recitation of the Lord’s Prayer, the meeting was adjourned at 8:20 p.m.